Services


As a specialist in this field, Statcom Systems offers a range of services which help building owners and managers meet their essential safety & health features & measures maintenance obligations. These services are offered throughout Victoria, NSW / ACT and Queensland. In Tasmania, Statcom Systems would normally carry out the initial identification of essential safety & health features & health measures using its own staff or in some cases, be supported by local Building Surveyors or Fire Services Companies.

The Statcom Inspection Monitoring and Reporting System is a well established and proven system currently used in over 7,000 buildings throughout Australia that simplifies the essential safety measures process with an easy to use step-by-step approach to achieving compliance.

Our services include:

Set Up

Statcom Systems is able to carry out an on site survey that will identify the essential safety & health features & measures present and their locations. Contractors and inspectors are then assigned to carry out the maintenance and testing of each essential safety & health features item identified according to the Occupancy Permit or the Building Regulations 2004 whichever takes precedence.

The collected data is entered into a software database by Statcom Systems and Essential Safety Measures Manuals are prepared for each site. Each customised manual includes the following information:

  • Owner Details
  • Building Details
  • Essential Safety Measures Equipment List
  • Maintenance Contractor Details
  • Inspection Standards and Frequencies
  • A 12 Month Inspection Schedule
  • Inspection Records
  • Annual Maintenance Statement (Form 56)

A contractor briefing session is established to advise the specialist maintenance contractors what is required from them in order that correct record keeping procedures are adopted.

 

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Compliance Management

Essential Safety Measures Compliance can be achieved by utilising the Statcom Inspection Monitoring and Reporting System.

  • Inspection Records and Reports are sent to the assigned Contractors and Inspectors by email
  • The person assigned the inspection can print the Inspection Record or just view it on the computer screen.
  • The required task is carried out and an electronic Inspection Report is returned to Statcom Systems to allow for the updating of the building database
  • A Compliance Status Report is sent to the client monthly which identifies tasks which are either Current, Completed, needing Follow-up or are Overdue
  • The Client can elect to follow up delinquent contractors themselves or have Statcom Systems do this on their behalf
  • At the conclusion of each 12 month period, the Compliance Status Report is reviewed to confirm if all inspections and tests have been carried out according to the requirements of the Occupancy Permit (if applicable) and whether the Annual Maintenance Statement supplied with each customised manual can be signed by the Owner or Occupier. It is also recommended that a Final Inspection be carried out of the Essential Safety & Health Features & Measures onsite before signing the Annual Maintenance Statement to confirm that no substantial remedial works are still outstanding.

 

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Inspections

There are four categories of Safety Measures which require routine inspections

  1. Fire equipment
  2. Electrical fittings
  3. Air Conditioning/Mechanical Ventilation systems
  4. Exit Doors/Paths of Egress and Passive Fire Elements

Specialist companies are normally contracted to carry out the first three, whilst the client or Statcom Systems can carry out the Quarterly Paths Of Travel/Exit Door Inspections and the Annual Passive Fire Element inspections.

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Annual Maintenance Statement

The new Building Act 2000 came into force on 1 July 2004, and from that date, a building owner must publicly display an Annual Maintenance Statement conspicuously near the public entrance of the building. The Annual Maintenance Statement certifies that the essential safety features and measures in the building have been maintained and have been assessed by an appropriately qualified person, and are performing to the standard required by the Building Regulation 2004.

Each Essential Safety Measures Manual prepared by Statcom Systems will have included a copy of a pre-prepared Annual Maintenance Statement (Form 56), or the relevant Annual Report or Statement required for the other Australian States. These are required to be signed by the Building Owner or the Occupier after each 12 month period.

To download a copy of the Approved Form 56 from the Workplace Standards Tasmania website, go to www.wst.tas.gov.au/building and type “form 56″ in the search box.

Statcom Systems can be engaged to check that the on-site records are complete and to determine if all Essential Safety & Health Features & Measures are performing to the appropriate standards and have been maintained during the past 12 months according to the conditions of the Occupancy Permit (if applicable). These checks will be necessary before the Annual Maintenance Statement can be signed and displayed.

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Other Services

Statcom Systems can be engaged to provide the following additional services

  • Evacuation Plans and Exercises
  • Audit of on-site manuals
  • Training of Inspectors for Paths of Travel, Exit Doors and Passive Fire Element inspections
  • BCA Compliance Audits
  • Manuals for Specialist Industries e.g., Aged Care, Schools, Shopping Centres, Councils etc.